Legal Notice - Microsoft 365

Information according to Art 13 DSGVO on the use of Microsoft and Microsoft Teams

We use Microsoft 365 and Microsoft Teams, to conduct our usual office communications and for conference calls, online meetings and/or video conferences. If we record online meetings, we will tell you before we start and - if necessary - ask for verbal consent. If you do not wish to be recorded, you may leave the online meeting.

If it is necessary for the purposes of logging the results of an online meeting, we will log the chat content.

Microsoft 365 and Microsoft Teams are a service provided by Microsoft Ireland Operations, Ltd. For this purpose, we have entered into an order processing agreement with the provider.

When using “Microsoft Teams”, various types of data are processed. The scope of the data also depends on the data you provide before or during participation in an “online meeting”.

The following personal data are subject to processing:

User details:

• display name, e-mail address, profile picture (optional), preferred language.
• Meeting metadata: e.g. date, time, meeting ID, phone number, location
• Text, audio and video data: You may have the option to use the chat function in an online meeting. In this case, the text entries you make are processed in order to display them in the online meeting.

To enable the display of video and the playback of audio, data from the microphone of your terminal device and from a video camera of the terminal device are processed during the meeting. You can turn off or mute the camera or microphone yourself at any time through the “Microsoft Teams” applications.

If there is no contractual relationship with you, the legal basis for processing your personal data is Art. 6 (1) lit. f) DSGVO. Here, our interest is in the effective conduct of online meetings.

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